Ancillary Meeting Requests

Ancillary Meetings

The ISO 2018 Annual Meeting brings together more than 500 professional attendees committed to the diagnosis and treatment of Osteoporosis. This presents a prime opportunity for members of NOF – exhibitors, corporate supporters, CAR members, patient groups, and nonprofit organizations – to hold meetings and events in connection with the three-day NOF annual meeting.  All ancillary meetings held in conjunction with the NOF ISO annual meeting from Wednesday, May 16, 2018, through Saturday, May 19, 2018, must adhere to these guidelines, regardless of the meeting location.

Other than the pre-approved Satellite Symposia, which are industry-sponsored, CME-certified meetings held on the day preceding the annual meeting, NOF will be the sole provider of all educational and scientific programming from Thursday, May 17, through Saturday, May 19, 2018.

Ancillary Meeting Requests

The main contact for each ancillary meeting request is responsible for assuring that all vendors, speakers, and meeting invitees understand and comply with the following guidelines. A violation of these guidelines will be attributed to all parties related to that meeting request.

Requests for ancillary meetings held during the NOF ISO 2018 annual meeting must be submitted online and approved by NOF. A link to the Ancillary Meeting Room Request form will be available starting Wednesday, September 13, 2018, 11:00 a.m. EST, on the NOF website at www.NOF.org. A $100 non-refundable processing fee is assessed for each ancillary event request submitted.

Each Ancillary Meeting Room Request form must include:
(a) the identity of the organizer requesting the ancillary meeting;
(b) the date, start time, and end time of the ancillary meeting;
(c) the names and affiliations of the persons speaking at the ancillary meeting;
(d) a brief description of the purpose and objectives of the ancillary meeting.

Meeting space is limited and Ancillary Meeting Room Request forms that comply with these guidelines will be considered on a first-come, first-served basis. There is no meeting space available for ancillary function at the hotel.

The deadline for ancillary meeting room requests is Friday, April 20, 2018, 11:59 p.m. PST. Space for ancillary meetings will be provided only to requestors who are affiliated with NOF, such as exhibitors, corporate sponsors, nonprofit organizations, NOF members, and annual meeting attendees. The hotels will not reserve meeting rooms/function space for ancillary meetings for any individuals/organizations during the NOF annual meeting without prior approval from NOF. The main contact is responsible for all costs associated with the approved ancillary meeting (room rental, food/beverage, audio/visual equipment, labor costs, etc.). It is the organizer’s responsibility to work with the hotel to make arrangements and finalize billing.

If you have questions or require additional information about ancillary meeting room requests, please contact Catrell Harris at NOF catrell.harris@nof.org .

Approved Dates and Times of Ancillary Meetings

Ancillary meetings are only permitted during hours that do not conflict with the NOF Education Program, Scientific Program, oral/poster sessions, or other official NOF events. Once approved, any proposed changes in date and/or time of the ancillary meeting require prior approval by NOF. Meetings must start and end within the approved times listed below. The following table provides approved dates and times for ancillary meetings.

 

DateMorningLunchEvening
Wednesday, May 16No time restrictions; events can be held all day
No time restrictions; events can be held all day
No time restrictions; events can be held all day
Thursday, May 176:00 – 7:30 am12:00 p.m. – 1:30 pm
Any time after 5:30 pm
Friday, May 18
6:00 – 7:30 am12:00 p.m. – 1:30 pm
Any time after 5:30 pm
Saturday, May 19
6:00 – 7:30 am12:00 p.m. – 2:30 pm